Manage Yourself First: Practical Ways to Work With More Focus and Calm
Grounding Work in Priorities, Habits and Realistic Ways of Managing Time
Every January, we tell ourselves the same thing: this is the year we’ll finally get organized, stay focused and manage our time better. New planners, new systems, new motivation. And then real life shows up — clients, family, employees, interruptions — and suddenly those good intentions feel harder to sustain than we expected.
Over years of running an agency, raising a family and managing a team, I’ve learned something important: when I manage myself first — how I think, plan and move through the day — everything else feels calmer and more workable. It’s not about perfection or control. It’s about understanding how I work, where my energy goes and building habits that support that reality instead of fighting against it.
Start With Your Why: Realigning Priorities
When I’m annoyed by distractions — a kid needing a ride or a team member needing an edit — I remind myself why I built this business in the first place: for the type of family-first flexibility that helps others realize their potential.
When I return to my why, the little things that derail my day feel less like disruptions and more like reminders of what matters. Remembering my priorities doesn’t eliminate the chaos — but it helps me respond with more perspective, patience and intention.
With those priorities in mind, I try to work in ways that support focus, efficiency and calm. And when the way I’d like to work gets upended — which it often does — those priorities help anchor me again.
Batch Working: The Hack That Changed Everything
Batch working is one of the most effective ways I manage myself, my time and my sanity. The idea is simple: group similar tasks together and do them in one focused window.
A good example: when my first book came out, I created a 60-part video series. People assumed I filmed each video right before it came out, but I actually recorded four to eight videos every Friday afternoon, complete with outfit changes. I was in the flow, the equipment was set up and my brain was dialed in — so I kept going.
Batch working works because:
- Getting started is the hardest part
- Once you’re in the groove, switching feels painful
- ADHD brains (like mine) struggle with task-switching
- It builds a sense of accomplishment that energizes more action
I also try to batch by client. Opening new documents, switching time tracking and shifting mental gears is inefficient and distracting. Working deeply on one client at a time keeps me focused and grounded.
Time Tracking: The Most Underrated Leadership Tool
Even if you don’t bill by the hour, time tracking is powerful. It keeps you aware of where your time goes and prevents multitasking, which is the real productivity killer.
At Veracity, we track time for everything: client work, internal work, sales and administrative tasks. This helps us understand our patterns, catch scope creep and stay honest about how long things actually take.
When rolling this out with a team:
- Start with personal use
- Promise not to scrutinize individual reports
- Normalize breaks and human moments
- Use it as a balance tool — not surveillance
Time tracking builds clarity, confidence and accountability.
Delegating: The Leadership Skill That Sets You Free
I used to think I could do everything faster myself. Spoiler: I couldn’t. And trying made everything worse.
Hoarding work from junior staff doesn’t help them grow — and it definitely doesn’t help you. Delegating builds confidence, skill, and ownership among employees, while bringing better outcomes for clients.
Most of the time, my team knows more about the day-to-day of a client than I do. They’re closer to the nuance, pitch timing and media relationships. Letting them lead is not only better for the client, it gives them room to be excellent.
How to Delegate Without Losing Your Grip on Quality
Delegation doesn’t mean disappearing. It means creating structures that help everyone work independently together.
Use shared calendars with dates, actions and statuses so everyone stays aligned without constant check-ins.
Hold recurring meetings. Monthly is the minimum. Weekly or bi-weekly for active PR cycles.
Stay responsive. Your team can’t move forward if they’re waiting on you — but remember that thoughtful responses beat fast cryptic ones every time.
Managing Yourself Is an Ongoing Practice
These approaches work well for me — but they may look different for you, your role, your personality or your season of life. The point isn’t to imitate someone else’s structure, but to find the self-management approach that supports how you work best.
Next month, I’ll take this a step further with a deeper look at more personalized ways of working — including biohacking, circadian rhythms, neurodiversity and why understanding your natural patterns may be the key to finally feeling “in flow” at work.










